Hi Mary,

I can appreciate this, but it sucks when our spec is pushed out to another year
(!) because of OASIS problems with servers and package acceptance. I feel like
our TC is being penalized for OASIS process and technology problems.

Michael Priestley, Senior Technical Staff Member (STSM) Lead IBM DITA Architect mpri...@ca.ibm.com http://dita.xml.org/blog/25

From: Mary McRae <mary...@oasis-open.org> To: Michael Priestley/Toronto/IBM@IBMCA Cc: di...@lists.oasis-open.org, "Don Day (LbW)" <don...@learningbywrote.com>,
Kristen Eberlein <kebe...@sdl.com> Date: 10/05/2010 12:52 PM Subject: Re: [dita] Changes in OASIS TC processes and when we can send the DITA
1.2 spec to OASIS for a vote

Hi Michael,

Answers inline.

Mary On Oct 5, 2010, at 12:22 PM, Michael Priestley wrote:

Hi Mary,

We missed the deadline by only a few days, which is really unfortunate since it
pushes us over a full month.

There are still additional ballots to be held before the submission can take
place. Post review, two ballots (which can run concurrently): approval as CS,
and agreement to submit for OS ballot. Those are both 7 day ballots and again,
like most TC Admin requests, have an SLA of 7 days. We shoot for less, but that
needs to be built into your timetable.

Is there any room for expediting any of the following:

- the current 15-day public review - is it really required? That's up to the TC. The rule is that if substantive changes are made, an
additional 15-day review is required. If no further review is required the TC
can agree that no substantive changes were made and request the CS/OS ballots to
be initiated. Depending on when the next TC meeting is that may still not be
completed in time for a 15 Oct deadline. Don't forget you also need your
statements of use.

- the submission for voting - does it need to wait till Nov 15th, or could it be
submitted earlier, per the new process? to follow the new process you would need to instead have the 60-day Candidate
OASIS Standard review.

- the 15-day familiarization period - is that absolutely required, or could it
be waived, per the new process? see above.

I urge everyone to read the new TC Process. It's an either/or - current section
3.4 or new section 3.4. New section 3.4 includes statements of use explicitly
referring to the Committee Specification, a 60-day review, and further
confirmation before proceeding with OS ballot.

We have rules to ensure that each and every Technical Committee follows the same
process and there is no favoritism. "Bending" the rules in effect breaks them
and renders them useless.

Any of those options would get us back into a November timeframe for the vote.

Michael Priestley, Senior Technical Staff Member (STSM) Lead IBM DITA Architect mpri...@ca.ibm.com http://dita.xml.org/blog/25

From: Mary McRae <mary...@oasis-open.org> To: Michael Priestley/Toronto/IBM@IBMCA Cc: di...@lists.oasis-open.org, "Don Day (LbW)" <don...@learningbywrote.com>,
Kristen Eberlein <kebe...@sdl.com> Date: 10/05/2010 11:52 AM Subject: Re: [dita] Changes in OASIS TC processes and when we can send the DITA
1.2 spec to OASIS for a vote

Hi Michael,

You would need to submit by 15 Oct for a November vote; that can't happen since
you'll still be out for public review. I agree and typically advise against
December votes, however WebCGM has done it and passed so we know it's possible,
and certainly DITA has a much larger following than WebCGM.

Regards,

Mary

On Oct 5, 2010, at 11:32 AM, Michael Priestley wrote:

Hi Mary,

I think we're really looking for a standard in 2010. My one concern is that a
December vote would be hard to get numbers for.

Is there any way to move up the process to allow a vote in November?

Michael Priestley, Senior Technical Staff Member (STSM) Lead IBM DITA Architect mpri...@ca.ibm.com http://dita.xml.org/blog/25 From: Mary McRae <mary...@oasis-open.org> To: Kristen Eberlein <kebe...@sdl.com> Cc: "Don Day (LbW)" <don...@learningbywrote.com>, <di...@lists.oasis-open.org> Date: 10/05/2010 11:18 AM Subject: Re: [dita] Changes in OASIS TC processes and when we can send the DITA
1.2 spec to OASIS for a vote

Hi everyone,

Thanks, Kris, for drawing everyone's attention to the process changes about to
take place. I think the TC is well within the timeline to get to ballot in Dec
or Jan under the old rules unless another round of changes is anticipated after
the public review that is about to be announced.

The one point to consider if it's delayed beyond that is that another 60 day
public review will be required at the new Candidate OASIS Standard stage.

I am planning to come to each TC meeting for a quick review of the changes and
to answer any questions and will be sending a message later in the week
requesting a 15-min time slot.

Regards,

Mary

On Oct 5, 2010, at 10:30 AM, Kristen Eberlein wrote:

Hi, Don and the rest of the DITA TC.

I have an additional item that I think should move to the front of the agenda
for today’s meeting. It concerns changes in TC rules and when we anticipate
being able to get the DITA 1.2 spec out for an OASIS vote. (I also think that we
need to work on the items that must be submitted to Mary at the same time as the
request for an OASIS vote; see items highlighted in red below.)

Will we potentially be able to send the DITA 1.2 spec out for a vote in 2010, or
will it need to happen in 2011?

Under the old rules, the following conditions apply, which would mean that the
earliest an OASIS vote could occur is December 16-31.

· The DITA TC can approve a committee specification no sooner than seven
days after a public review ends. The vote is by ballot that OASIS administration
sets up. The TC can simultaneously request to submit the Committee Specification
to the Membership of OASIS for consideration as an OASIS Standard. · Upon resolution of the TC to submit the specification for
consideration as an OASIS standard, the TC submits the following items (copied
verbatim) to the TC Administrator: · (a) Links to the approved Committee Specification in the TC’s document
repository, and any appropriate supplemental documentation for the
specification, both of which must be written using the OASIS templates. The
specification may not have been changed between its approval as a Committee
Specification and its submission to OASIS for consideration as an OASIS
Standard, except for the changes on the title page and running footer noting the
approval status and date.

· (b) The editable version of all files that are part of the Committee
Specification;

· (c) Certification by the TC that all schema and XML instances included
in the specification, whether by inclusion or reference, including fragments of
such, are well formed, and that all expressions are valid;

· (d) A clear English-language summary of the specification;

· (e) A statement regarding the relationship of this specification to
similar work of other OASIS TCs or other standards developing organizations;

· (f) The Statements of Use presented above;

· (g) The beginning and ending dates of the public review(s), a pointer
to the announcement of the public review(s), and a pointer to an account of each
of the comments/issues raised during the public review period(s), along with its
resolution;

· (h) An account of and results of the voting to approve the
specification as a Committee Specification, including the date of the ballot and
a pointer to the ballot;

· (i) An account of or pointer to votes and comments received in any
earlier attempts to standardize substantially the same specification, together
with the originating TC’s response to each comment;

· (j) A pointer to the publicly visible comments archive for the
originating TC;

· (k) A pointer to any minority reports delivered by one or more Members
who did not vote in favor of approving the Committee Specification, which report
may include statements regarding why the member voted against the specification
or that the member believes that Substantive Changes were made which have not
gone through public review; or certification by the Chair that no minority
reports exist.

· The above submission must be made by the 15th of any month to the TC
Administrator, who shall have until the end of the month to complete
administrative processing and checking for completeness and correctness of the
submission. If the submission is incomplete it shall be rejected but may be
resubmitted at a later time.

· The TC Administrator shall submit the proposal to the OASIS Membership
by the first day of the following month. The first 15 days of that month shall
be used by the membership to familiarize themselves with the submission. Voting
shall start on the 16th of the month. The voting representatives of those OASIS
Organizational Members who were members at the beginning of the familiarization
period are eligible to vote, and must cast their ballots by the end of the
month.

The new rules introduce the following changes (as well as others):

· There is no longer a fixed timeline requiring submissions to be made
by the 15th of the month; submissions may be made at any time.

· No familiarization period is required prior to a vote by OASIS
membership. Best regards, Kris Kristen James Eberlein l DITA Architect and Technical Specialist l SDL
Structured Content Technologies Division l (t) + 1 (919) 682-2290 l
kebe...@sdl.com <image001.jpg> Please consider the environment before printing this e-mail

From: Don Day (LbW) [mailto:don...@learningbywrote.com] Sent: Tuesday, October 05, 2010 8:48 AM To: mary...@oasis-open.org; kim....@oasis-open.org Cc: di...@lists.oasis-open.org; Kristen Eberlein Subject: Re: [dita] When will the 15-day review be announced

Hi. I'm bumping this request in hopes that I can provide the DITA TC with an
outlook at our meeting coming up later this morning. Given that the requested
changes were timely effected due to prioritized turnaround on our end, I thought
it would be considerate to get a sooner response.

-- Don Day Chair, OASIS DITA Technical Committee

On 9/30/2010 1:33 PM, Kristen Eberlein wrote: Hi, Mary and Kim.

When will the 15-day review be announced? Best regards, Kris Kristen James Eberlein l DITA Architect and Technical Specialist l SDL
Structured Content Technologies Division l (t) + 1 (919) 682-2290 l
kebe...@sdl.com <image001.jpg> Please consider the environment before printing this e-mail

From: Kristen Eberlein [mailto:kebe...@sdl.com] Sent: Thursday, September 30, 2010 8:05 AM To: Kim Goolsby; Mary McRae Cc: di...@lists.oasis-open.org Subject: RE: [dita] Changes required to submitted document - Darwin Information
Typing Architecture (DITA) Version 1.2

Many thanks, Kim! Best regards, Kris Kristen James Eberlein l DITA Architect and Technical Specialist l SDL
Structured Content Technologies Division l (t) + 1 (919) 682-2290 l
kebe...@sdl.com <image001.jpg> Please consider the environment before printing this e-mail

From: Kim Goolsby [mailto:kim....@oasis-open.org] Sent: Thursday, September 30, 2010 7:26 AM To: Mary McRae Cc: Kristen Eberlein; di...@lists.oasis-open.org Subject: Re: [dita] Changes required to submitted document - Darwin Information
Typing Architecture (DITA) Version 1.2

Hi all,

I'll upload the spec this morning. I am so glad this is resolved!

Best, Kim On Wed, Sep 29, 2010 at 11:55 PM, Mary McRae <mary...@oasis-open.org> wrote: (one more time, sorry)

And my apologies to Kim for trying to answer too many questions at once and not
paying close attention to the matter at hand.

Mary

On Wed, Sep 29, 2010 at 11:10 PM, Mary McRae <mary...@oasis-open.org> wrote: Hi Kristen,

Yes, that's fine since you have the separate change log; while the blank page
isn't perfect, it doesn't harm or detract in any way.

Regards,

Mary

On Sep 29, 2010, at 1:44 PM, Kristen Eberlein wrote:

Hi, Kim.

1. Since the “Revision history” was indicated as optional in the OASIS
template, we decided to omit it from our committee drafts. Therefore we do not
want to reintroduce it at this point. 2. I can delete page 1237 from the PDF output. However, all the pages will
continue to be marked with “Page x of 1237.” I think retaining the blank page is
better.

Thoughts? I very much appreciate your help with this matter. Best regards, Kris Kristen James Eberlein l DITA Architect and Technical Specialist l SDL
Structured Content Technologies Division l (t) + 1 (919) 682-2290 l
kebe...@sdl.com <image001.jpg> Please consider the environment before printing this e-mail

From: Kim Goolsby [mailto:kim....@oasis-open.org] Sent: Wednesday, September 29, 2010 12:42 PM To: di...@lists.oasis-open.org Cc: mary.mcrae Subject: [dita] Changes required to submitted document - Darwin Information
Typing Architecture (DITA) Version 1.2

TCADMIN-243

Please make the following change:

1. Please add a 'Revision History' appendix to this document. 2. Looking at the pdf, there is an empty page 1237 at the end of the document. I
suggest removing this.

Thank you, Kim