+1.

I've managed perfectly well with a simple spreadsheet over the many years of being a TC chair and I have never found the need for over-kill through the use of a more formal control system like JIRA. So I would be happy to use a standardized spreadsheet and a set of procedures around its consistent use and disposition of comments.

Keep it simple in other words!

Regards

John

From: Peter F Brown [mailto:pet...@peterfbrown.com] Sent: 24 April 2012 23:27 To: Chet Ensign; cha...@lists.oasis-open.org Cc: OASIS TAB; Scott McGrath; Jamie Clark Subject: RE: [chairs] Chairs: Requesting your feedback on comment resolution logs

Chet, I think the combination of availability of JIRA, for those who want to use it, and a good spreadsheet template, for those who don't / can't, would be very helpful. I'd be happy to contribute some templates that I've used over the years.... Cheers, Peter

Peter F Brown Independent Consultant www.peterfbrown.com +1 310 694 2278 (USA) +44 7913 046 997 (UK) +32 472 027 811 (Rest of Europe) Twitter @PensivePeter

Sent from my phone - Apologies for brevity and typos: it's hard writing on a moving planet

_____

From: Chet Ensign Sent: 24-Apr-12 15:21 To: cha...@lists.oasis-open.org Cc: OASIS TAB; Scott McGrath; Jamie Clark Subject: [chairs] Chairs: Requesting your feedback on comment resolution logs

TC Chairs,

Recently, I have had several discussions with people on comment resolution logs. As I'm sure you know from the TC Process, TCs are required to maintain logs of comments received and their resolution and provide them at several different points throughout the process. Specifically, in section 3.2 Public Review of a Committee Draft (http://www.oasis-open.org/policies-guidelines/tc-process#publicReview), the process reads:

"The TC must acknowledge the receipt of each comment, track the comments received, and post to its primary e-mail list its disposition of each comment at the end of the review period."

Our growing liaisons with other standards bodies is making getting this right even more important.

I believe it is becoming more and more important that we accomplish both the letter and the spirit of this requirement in order to make it easier for commenters to learn of the disposition of their feedback, for reviewers to learn what has happened between one public review and the next, and for voters to get a full picture of the history of a Committee Specification when it is advanced as a Candidate OASIS Standard.

I would appreciate hearing your thoughts on how best to accomplish this, how best to provide you with the flexibility you need while ensuring that the record of comments and resolutions is maintained and made available over time. For example,

- Some TCs are using JIRA successfully to track, manage and report on comments. Would training in using JIRA for this process be useful?

- Some TCs are using spread sheets to track and report on feedback. Would template spread sheets help you adopt this approach?

- Would a document on best practices help you and your TC put a mechanism in place to successfully track and report on comments.

Please take a minute to share your thoughts with me on how we can make this work conveniently and securely. I want to gather the fruits of your experience and thoughts, as well as the feedback from your TC, before making any proposals for next steps.

I look forward to hearing from you and meanwhile, thank you for all the work that you do here at OASIS.

Best regards,

/chet

---------------- Chet Ensign Director of Standards Development and TC Administration OASIS: Advancing open standards for the information society http://www.oasis-open.org

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